Meeting Date: May 25, 2024
Meeting Start Time 6:00 pm
Meeting End Time: 9:00 pm
Meeting Venue: Golf Café (Ground Floor)
| Section | |
| 1.1 | The 2nd Meeting of the JU Alumni Focus Group was held on May 25, 2024, at 5:00 pm at the Army Golf Club, Kurmitola, Dhaka |
| 8.1 | The meeting acknowledged the contribution of Mr. Nikhil C Dutta, JU14 Philosophy for hosting the event |
| 8.1 | The meeting acknowledged the contribution of Mr. Nikhil C Dutta, JU14 Philosophy for hosting the event |
| 1.1 | The 2nd Meeting of the JU Alumni Focus Group was held on May 25, 2024, at 5:00 pm at the Army Golf Club, Kurmitola, Dhaka |
| 1.2 | A total of 44 former students of Jahangirnagar University representing different batches conforming to the JU Focus Group, attended the meeting at the Golf Club. [List enclosed] |
| 8.2 | The meeting ended with vote of thanks. |
| 8.2 | The meeting ended with vote of thanks. |
| 1.2 | A total of 44 former students of Jahangirnagar University representing different batches conforming to the JU Focus Group, attended the meeting at the Golf Club. [List enclosed] |
| 1.3 | The meeting was chaired by Mr. Mohammad Moazzam Hossain Khan, JU01 Economics, upon the request of the members of the JU Alumni Focus Group. He thanked everyone for attending the meeting and subsequently asked Mr. A. Y. M. Saif Ullah to moderate the session as the Master of Ceremony (MC) and proceed according to the agenda. The moderator briefed the attendees on the purpose and objectives of convening the 2nd meeting of the JU Alumni Focus Group. The MC, Mr. A. Y. M. Saif Ullah, then expressed his gratitude to all attendees for coming to the 2nd meeting of the JU Alumni Focus Group. |
| 1.3 | The meeting was chaired by Mr. Mohammad Moazzam Hossain Khan, JU01 Economics, upon the request of the members of the JU Alumni Focus Group. He thanked everyone for attending the meeting and subsequently asked Mr. A. Y. M. Saif Ullah to moderate the session as the Master of Ceremony (MC) and proceed according to the agenda. The moderator briefed the attendees on the purpose and objectives of convening the 2nd meeting of the JU Alumni Focus Group. The MC, Mr. A. Y. M. Saif Ullah, then expressed his gratitude to all attendees for coming to the 2nd meeting of the JU Alumni Focus Group. |
| 1.4 | As formal notice for the 2nd meeting was served to the members of the JU Alumni Focus Group through WhatsApp and email, the MC proposed to proceed as per the agenda with permission from the Chair. Some members of the JU Alumni Focus Group expressed their interest through the WhatsApp group to become volunteers to facilitate convening the meeting. Therefore, the MC, Mr. A. Y. M. Saif Ullah, requested Mr. Md. Nazrul Islam Chowdhury FCS, one of the volunteers, to conduct the meeting following the formal agenda. Accordingly, Mr. Chowdhury proceeded as per the agenda and invited everyone to share their views in the discussion under various agenda items. The following agenda items were discussed at the meeting: |
| 1.4 | As formal notice for the 2nd meeting was served to the members of the JU Alumni Focus Group through WhatsApp and email, the MC proposed to proceed as per the agenda with permission from the Chair. Some members of the JU Alumni Focus Group expressed their interest through the WhatsApp group to become volunteers to facilitate convening the meeting. Therefore, the MC, Mr. A. Y. M. Saif Ullah, requested Mr. Md. Nazrul Islam Chowdhury FCS, one of the volunteers, to conduct the meeting following the formal agenda. Accordingly, Mr. Chowdhury proceeded as per the agenda and invited everyone to share their views in the discussion under various agenda items. The following agenda items were discussed at the meeting: |
| 2.1 |
Agenda 1
Confirm the minutes or summary note of the 1st meeting |
| 2.1 |
Agenda 1
Confirm the minutes or summary note of the 1st meeting |
| 2.2 | Discussion: The minutes/summary note of the 1st meeting of the JU Alumni Focus Group, held on March 17, 2024, at Club 89, House 11, Road 33, Gulshan, Dhaka-1212, was circulated among the members of the JU Alumni Focus Group for perusal. Mr. Chowdhury also briefed the meeting on the summary discussion of the 1st meeting to recall the key points and asked the attendees if there were any comments. As no comments were received, the meeting confirmed the minutes/ summary note of the 1st meeting of the JU Alumni Focus Group held on March 17, 2024, at Club 89, House 11, Road 33, Gulshan, Dhaka-1212, by resolving as follows: |
| 2.2 | Discussion: The minutes/summary note of the 1st meeting of the JU Alumni Focus Group, held on March 17, 2024, at Club 89, House 11, Road 33, Gulshan, Dhaka-1212, was circulated among the members of the JU Alumni Focus Group for perusal. Mr. Chowdhury also briefed the meeting on the summary discussion of the 1st meeting to recall the key points and asked the attendees if there were any comments. As no comments were received, the meeting confirmed the minutes/ summary note of the 1st meeting of the JU Alumni Focus Group held on March 17, 2024, at Club 89, House 11, Road 33, Gulshan, Dhaka-1212, by resolving as follows: |
| 2.3 | Resolution : RESOLVED THAT the minutes or summary note of the 1st meeting of the JU Alumni Focus Group held on March 17, 2024, at Club 89, House 11, Road 33, Gulshan, Dhaka-1212 were read out and confirmed. |
| 2.3 | Resolution : RESOLVED THAT the minutes or summary note of the 1st meeting of the JU Alumni Focus Group held on March 17, 2024, at Club 89, House 11, Road 33, Gulshan, Dhaka-1212 were read out and confirmed. |
| 3.1 |
Agenda 2
To discuss the proposal for the establishment of a Club for Jahangirnagar University Alumni |
| 3.1 |
Agenda 2
To discuss the proposal for the establishment of a Club for Jahangirnagar University Alumni |
| 3.2 | Discussion: The meeting aimed to discuss and decide on the possibility of establishing a club for the former students of Jahangirnagar University. The moderator requested everyone to share their opinions on the agenda. Accordingly, all former students present at the meeting expressed their support for establishing a club for the former students of Jahangirnagar University. Terming it a "very essential move," many attendees showed their eagerness to contribute voluntarily, both physically and financially. All members unanimously decided to establish a club. |
| 3.2 | Discussion: The meeting aimed to discuss and decide on the possibility of establishing a club for the former students of Jahangirnagar University. The moderator requested everyone to share their opinions on the agenda. Accordingly, all former students present at the meeting expressed their support for establishing a club for the former students of Jahangirnagar University. Terming it a "very essential move," many attendees showed their eagerness to contribute voluntarily, both physically and financially. All members unanimously decided to establish a club. |
| 3.3 |
Discussion: Thereafter, everyone was requested to suggest some names for the proposed club. The following names were proposed by the attendees:
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| 3.3 |
Discussion: Thereafter, everyone was requested to suggest some names for the proposed club. The following names were proposed by the attendees:
|
| 3.4 |
Discussion: Out of the above-mentioned names proposed by the members through the physical meeting as well as the WhatsApp group during and before the meeting, the following names were shortlisted through an instant poll by a show of hands. The meeting also asked the team to check with the RJSC office whether these names are available for registration. The shortlisted names are:
The meeting also asked the team to initiate the name registration process in consultation with key members of the JU Alumni Focus Group. |
| 3.4 |
Discussion: Out of the above-mentioned names proposed by the members through the physical meeting as well as the WhatsApp group during and before the meeting, the following names were shortlisted through an instant poll by a show of hands. The meeting also asked the team to check with the RJSC office whether these names are available for registration. The shortlisted names are:
The meeting also asked the team to initiate the name registration process in consultation with key members of the JU Alumni Focus Group. |
| 3.5 | Resolution : RESOLVED THAT the name of the desired club should be from the 5 names mentioned in Section 6 subject to regulatory approval by the registration authority. |
| 3.5 | Resolution : RESOLVED THAT the name of the desired club should be from the 5 names mentioned in Section 6 subject to regulatory approval by the registration authority. |
| 4.1 |
Agenda 3
To Discuss the key provisions for the Club for Jahangirnagar University Alumni |
| 4.1 |
Agenda 3
To Discuss the key provisions for the Club for Jahangirnagar University Alumni |
| 4.2 | Discussion: As one of the primary purposes of the meeting was to gather input from the members and to decide on the key provisions of the Memorandum of Association (MoA) and Articles of Association (AoA) for the proposed club, Mr. Md. Nazrul Islam Chowdhury FCS initiated the discussion on the various provisions of the MoA and AoA. Thereafter, the meeting discussed the various important key provisions and resolved as stipulated in Section 3.2 |
| 4.2 | Discussion: As one of the primary purposes of the meeting was to gather input from the members and to decide on the key provisions of the Memorandum of Association (MoA) and Articles of Association (AoA) for the proposed club, Mr. Md. Nazrul Islam Chowdhury FCS initiated the discussion on the various provisions of the MoA and AoA. Thereafter, the meeting discussed the various important key provisions and resolved as stipulated in Section 3.2 |
| 4.3 | Resolution : Resolved That thereafter, the meeting adopted the following key provisions of the MoA and AoA: |
| 4.3 | Resolution : Resolved That thereafter, the meeting adopted the following key provisions of the MoA and AoA: |
| 4.4 | Topic: Legal Type |
| 4.4 | Topic: Legal Type |
| 4.5 | Resolution : The club shall be registered under section 29 of the Companies Act, 1994 |
| 4.5 | Resolution : The club shall be registered under section 29 of the Companies Act, 1994 |
| 4.6 | Topic: Name of the club |
| 4.6 | Topic: Name of the club |
| 4.7 | Resolution : The Working Committee constituted at the 2nd meeting of the JU Focus Group will finalize the name of the club from the proposed names received during the meetings and through the WhatsApp group, subject to availability and clearance from the RJSC office. |
| 4.7 | Resolution : The Working Committee constituted at the 2nd meeting of the JU Focus Group will finalize the name of the club from the proposed names received during the meetings and through the WhatsApp group, subject to availability and clearance from the RJSC office. |
| 4.8 | Topic: Membership Category & Type |
| 4.8 | Topic: Membership Category & Type |
| 4.9 |
Resolution : The meeting finalized two broad categories of membership.
Under the regular membership category, the committee discussed about three types of members as outlined below:
However, the Executive Committee may create new types of membership under any broad category with approval from the general body. Special Member (members with no voting rights):
Executive Committee shall determine the membership criteria under the Special Member (members with no voting rights) category time to time. Promoters shall incorporate provisions in the MoA & AoA for the Special Member (members with no voting rights) category. The detailed rights, privileges, benefits, roles and responsibilities, admission fees, and periodic subscriptions shall be decided by the Executive Committee from time to time. |
| 4.9 |
Resolution : The meeting finalized two broad categories of membership.
Under the regular membership category, the committee discussed about three types of members as outlined below:
However, the Executive Committee may create new types of membership under any broad category with approval from the general body. Special Member (members with no voting rights):
Executive Committee shall determine the membership criteria under the Special Member (members with no voting rights) category time to time. Promoters shall incorporate provisions in the MoA & AoA for the Special Member (members with no voting rights) category. The detailed rights, privileges, benefits, roles and responsibilities, admission fees, and periodic subscriptions shall be decided by the Executive Committee from time to time. |
| 4.10 | Topic: Eligibility of Membership |
| 4.10 | Topic: Eligibility of Membership |
| 4.11 | Resolution : Any former student of Jahangirnagar University (JU) who has completed a Bachelor's degree will be eligible to become a member of the club under Regular Member (members with voting rights) catergory. No other degree from JU will be considered for membership in Jabian Club Ltd. in the regular member category. The Executive Committee shall formulate a policy for the membership selection |
| 4.11 | Resolution : Any former student of Jahangirnagar University (JU) who has completed a Bachelor's degree will be eligible to become a member of the club under Regular Member (members with voting rights) catergory. No other degree from JU will be considered for membership in Jabian Club Ltd. in the regular member category. The Executive Committee shall formulate a policy for the membership selection |
| 4.12 | Topic: Subscriber to the MoA & AoA |
| 4.12 | Topic: Subscriber to the MoA & AoA |
| 4.13 | Discussion: The meeting discussed the subscribers to the MoA and AoA. The subscribers to the MoA and AoA are the individuals who will have to interact with various regulatory authorities, including NSI and RJSC, during the incorporation stage. They will be responsible for handling and complying with the various requirements set by these regulators in order to complete the registration process. |
| 4.13 | Discussion: The meeting discussed the subscribers to the MoA and AoA. The subscribers to the MoA and AoA are the individuals who will have to interact with various regulatory authorities, including NSI and RJSC, during the incorporation stage. They will be responsible for handling and complying with the various requirements set by these regulators in order to complete the registration process. |
| 4.14 | Resolution : Subscribers to the MoA and AoA will be responsible for all paperwork, applications, and complying with all regulatory requirements until the Executive Committee is formed. They shall incorporate necessary provisions in the MoA & AoA and get the registration from the government authority. The meeting requested the working committee constituted during this meeting to finalize the core founder members who shall be the subscribers to the MoA and AoA. |
| 4.14 | Resolution : Subscribers to the MoA and AoA will be responsible for all paperwork, applications, and complying with all regulatory requirements until the Executive Committee is formed. They shall incorporate necessary provisions in the MoA & AoA and get the registration from the government authority. The meeting requested the working committee constituted during this meeting to finalize the core founder members who shall be the subscribers to the MoA and AoA. |
| 4.15 | Topic: Duration of Terms |
| 4.15 | Topic: Duration of Terms |
| 4.16 | Resolution : The term of the Executive Committee (EC) shall be two (2) years, and a member can serve on the EC for two consecutive terms. After completing two terms consecutively, a member may serve on the EC again after a break of one (1) term, equivalent to two years. |
| 4.16 | Resolution : The term of the Executive Committee (EC) shall be two (2) years, and a member can serve on the EC for two consecutive terms. After completing two terms consecutively, a member may serve on the EC again after a break of one (1) term, equivalent to two years. |
| 4.17 | Topic: Quorum for general meeting, Executive Meeting, and Committee Meeting |
| 4.17 | Topic: Quorum for general meeting, Executive Meeting, and Committee Meeting |
| 4.18 | Resolution : The quorum for the Executive Committee meeting is seven (7) members. However, at least twelve (12) members will be required in the meeting to make any major decisions that may necessitate changes in the Memorandum of Association (MOA) and Articles of Association (AOA). Quorum for the general meeting shall consists of 50 (fifty) persons. For other committees or sub-committees of the club, the quorum shall consist by the presence of 1/3 (one-third) members of the committee/sub-committee |
| 4.18 | Resolution : The quorum for the Executive Committee meeting is seven (7) members. However, at least twelve (12) members will be required in the meeting to make any major decisions that may necessitate changes in the Memorandum of Association (MOA) and Articles of Association (AOA). Quorum for the general meeting shall consists of 50 (fifty) persons. For other committees or sub-committees of the club, the quorum shall consist by the presence of 1/3 (one-third) members of the committee/sub-committee |
| 4.19 | Topic: Voting Rights |
| 4.19 | Topic: Voting Rights |
| 4.20 | Resolution : Only the regular member shall enjoy the voting rights. |
| 4.20 | Resolution : Only the regular member shall enjoy the voting rights. |
| 4.21 | Topic: Rights and privileges of members |
| 4.21 | Topic: Rights and privileges of members |
| 4.22 | Resolution : The rights and privileges of club members will be determined by the Working Committee and will be incorporated into the Memorandum of Association (MoA) and Articles of Association (AoA). |
| 4.22 | Resolution : The rights and privileges of club members will be determined by the Working Committee and will be incorporated into the Memorandum of Association (MoA) and Articles of Association (AoA). |
| 4.23 | Topic: Other clauses that usually remains in the MoA & AoA |
| 4.23 | Topic: Other clauses that usually remains in the MoA & AoA |
| 4.24 | Resolution : The meeting discussed other clauses of the MoA & AoA and requested Mr. Nazrul Islam Chowdhury FCS to draft the MoA & AoA, focusing on aspects crucial for the club. |
| 4.24 | Resolution : The meeting discussed other clauses of the MoA & AoA and requested Mr. Nazrul Islam Chowdhury FCS to draft the MoA & AoA, focusing on aspects crucial for the club. |
| 5.1 |
Agenda 4
To assign roles and responsibilities to the members of the JU Alumni Focus Group for the establishment of the Club |
| 5.1 |
Agenda 4
To assign roles and responsibilities to the members of the JU Alumni Focus Group for the establishment of the Club |
| 5.2 |
Discussion: The meeting formed one committee/team name Working Committee/Team for completing the initial works forward. The members of the committee are:
|
| 5.2 |
Discussion: The meeting formed one committee/team name Working Committee/Team for completing the initial works forward. The members of the committee are:
|
| 5.3 | Resolution : Resolved That The Working Committee shall be formed and shall complete the pre and post incorporation related task within 3-6 months and also identity the other key provisions and actions for the success of the Club. |
| 5.3 | Resolution : Resolved That The Working Committee shall be formed and shall complete the pre and post incorporation related task within 3-6 months and also identity the other key provisions and actions for the success of the Club. |
| 6.1 |
Agenda 5
To discuss and decide on the preliminary expenses associated with the establishment of the Club |
| 6.1 |
Agenda 5
To discuss and decide on the preliminary expenses associated with the establishment of the Club |
| 6.2 | Discussion: The core founder members are responsible for covering the initial expenses related to the establishment and incorporation of the club, as well as other related costs. However, working committee members may contribute funds from their own resources to create a common fund to cover the initial expenses for establishing the club. |
| 6.2 | Discussion: The core founder members are responsible for covering the initial expenses related to the establishment and incorporation of the club, as well as other related costs. However, working committee members may contribute funds from their own resources to create a common fund to cover the initial expenses for establishing the club. |
| 6.3 | Resolution : Resolved That Core Founding Members who are contributing to the creating the initial funds and spending from there for the interest of establishing the club shall be reimbursed/adjusted by the club in the form of cash or in kind. |
| 6.3 | Resolution : Resolved That Core Founding Members who are contributing to the creating the initial funds and spending from there for the interest of establishing the club shall be reimbursed/adjusted by the club in the form of cash or in kind. |
| 7.1 |
Agenda 6
Any other business |
| 7.1 |
Agenda 6
Any other business |
| 7.2 | Discussion: Storm Collection of Initial Members in form of Founder Members: Mr. Md Alamgir Kabir Porag, Physics 20 proposed to collect founder members by depositing a specially discounted membership value of BDT 100,000 (BDT one lac) only. Within 6 minutes 25 present members of the Focus Group registered themselves as the Founder Members by committing an initial subscription of BDT 100,000 (BDT One Lac) only which was much appreciated by the Chair of the Meeting and the other senior dignified members of the group. |
| 7.2 | Discussion: Storm Collection of Initial Members in form of Founder Members: Mr. Md Alamgir Kabir Porag, Physics 20 proposed to collect founder members by depositing a specially discounted membership value of BDT 100,000 (BDT one lac) only. Within 6 minutes 25 present members of the Focus Group registered themselves as the Founder Members by committing an initial subscription of BDT 100,000 (BDT One Lac) only which was much appreciated by the Chair of the Meeting and the other senior dignified members of the group. |
| 7.3 | Resolution : RESOLVED THAT The initial membership fee for founder members shall be communicated to each batch through batch representatives until the newly formed Working Committee decide on it |
| 7.3 | Resolution : RESOLVED THAT The initial membership fee for founder members shall be communicated to each batch through batch representatives until the newly formed Working Committee decide on it |
__________________
MD.NAZRUL ISLAM CHOWDHURY, FCS
Member Secretary (Ad-hoc)
__________________
MOHAMMAD MOAZZAM HOSSAIN KHAN
Chairman of the The 2nd Group Meeting
